ACM West Oahu Resources & Reservation

(DRAFT)

About the Building

Currently, the new Academy for Creative Media building has 3 classrooms, 1 conference room, and an outdoor viewing/seating area available for Faculty/Staff use.

For building tours, please fill out the following. https://forms.gle/f9PLNkRaWFcP2T766

Monday, Wednesday and Friday between the hours of 10am – 2pm


Room Reservations Process for Current ACMWO students (for others, click here)

Creative Media PC Lab Rules and Procedures:

  • Reservations are open Monday, Wednesday and Friday from 10am – 3pm.
  • If you are interested in reserving a computer, please be sure to fill out the form below before coming in.
  • There are room capacity limits and we are requiring 24 hours reservations. Reservations are on a first come, first serve basis.
  • 2 hour time limit
  • Student Responsibilities
    • Keep the area around you tidy and clean before leaving.
    • Wear headphones during your session so you don’t bother others around you.
    • Make sure you log out of any accounts that you may have signed on during your session.
    • No food or drinks allowed into the computer or classroom area.
    • Place any food or drinks you may have in the designated area.
    • Food and/or drinks must be consumed in the lobby.
    • The staff/faculty of ACMWO reserve the right to deny service to anyone.
  • Checking In
    • Check in with ACMWO Staff Member at the Reception Desk
    • Covid protocol will be verified. (Lumisight)
    • Present your UH ID as well as your ACM ID to the desk and the check in station.
    • Staff member will verify that you are currently a registered ACM Student.
    • Staff member will take your ACM ID and let you into the space.
    • Log your computer usage by filling out the ACMWO Computer/Laptop borrowers form.
  • Checking Out
    • Make sure you tidy up your computer station before leaving.
    • See the ACMWO Staff member at the front desk to retrieve your ACMWO ID.

Incubator Space Rules and Procedures:

  • Reservations are open Monday, Wednesday and Friday from 10am – 3pm.
  • If you are interested in reserving a study space, please be sure to fill out the form below before coming in.
  • There are room capacity limits and we are requiring 24 hours reservations. Reservations are on a first come, first serve basis.
  • 2 hour time limit
  • Student Responsibilities
    • Keep the area around you tidy and clean before leaving.
    • Wear headphones during your session so you don’t bother others around you if you are using audio.
    • No food or drinks allowed in this area.
    • Place any food or drinks you may have in the designated area.
    • Food and/or drinks must be consumed in the lobby.
    • The staff/faculty of ACMWO reserve the right to deny service to anyone.
  • Checking In
    • Check in with ACM Staff Member at the Reception Desk
    • Covid protocol will be verified. (Lumisight)
    • Present your UH ID as well as your ACM ID to the desk and the check in station.
    • Staff member will verify that you are currently a registered ACM Student.
    • Staff member will take your ACM ID and let you into the space.
    • Log your computer usage by filling out the ACMWO Computer/Laptop borrowers form.
  • Checking Out
    • Make sure you tidy up your area before leaving.
    • See the ACMWO Staff member at the front desk to retrieve your ACMWO ID.

Edit Bays (1 – 4)

  • Coming soon

About the Media Center

The Media center is located in the G Building – Production Wing – Room 141. The current hours of operation are Monday – Friday: 10:00am – 3:00 pm. Equipment reservations is only open to ACM West Oahu students, faculty and staff.

Earliest Equipment Pickup Time: 10:00am
Latest Equipment Drop Off Time: 2:45pm

***Modified Hours Will Be Posted For Holidays & Special Circumstances***

Email: uhwoacm@hawaii.edu
Phone: (808) 689-2747

Student Equipment Rental Procedures:

  • Instructor login is associated with the student reservation. Reservations not made through your instructors’ associated login will not be honored.
  • Reservations need to be made at least 24 hours in advanced. Do not wait until the last minute. Reserve your equipment as soon as you can. Reservations will be honored subject to class priority, on a first come first served basis.
  • ACMWO equipment cannot be taken off campus. For very special circumstances, any productions requiring equipment to be taken off campus needs prior approval from ACMWO director before reservation can be made.
  • For Only Verified and Certified ACMWO Students

Reserving Equipment Policy

    • Only certified students may reserve equipment with Instructors permission via the online reservations form. Reservations must be made at least 24 hours in advance. The CM Media center staff has the right to refuse service to student(s) if reservations are not made 24 hours in advance. ACMWO Staff will send an email confirmation when the equipment has been reserved.
    • All reservation will be honored subject to class priority.
    • Any equipment requiring certification may not be reserved until student has been certified for that specific piece of equipment.
    • Students must present a valid UH student ID in addition to the ACMWO ID when checking out equipments

Students Who Want to Reserve Equipment

      • Reservations are to be made through your instructor.
      • Instructor will fill out Equipment Reservation Online Form in behalf of student.
      • Once the form is submitted, it will take up to 24 hours for the approval process
      • If reservation is approved, Student & Instructor will receive a google calendar request confirming their reservation time and request. If reservation is not approved, Media center will Notify Student & Instructor to make new reservation arrangements.
      • Canceling Reservation
        • No equipment will be held if a student does not pick up the reservation item. There is only a grace period of 15 minutes, on the reserved day. If the equipment is not picked up within that time frame, then it will no longer be reserved.
        • If a student is unable to pick up equipment, he/she must contact a CM Media Center staff member no later than 15 minutes prior to the reserved time to cancel the reservation by emailing uhwoacm@hawaii.edu or calling the Media Center.
        • In the event that the student fails to pick up reserved equipment and/or doesn’t cancel the reservation, the student will be penalized one mark.
      • Penalties
        • NO-SHOW PENALTY AND LATE PENALTY:  Students will receive a mark each time a reservation is neither utilized nor canceled, and also when equipment is returned late or checked in improperly. Upon receiving two (2) marks, that user/student will lose this/her reservation privileges. Upon receiving three (3) marks the user/student will loose his/her Media Center privileges (use of equipment) and/or receive academic reprimand as decided by the supervising instructor/Faculty.
        • MISUSE / ABUSE PENALTY:  Any individual, at any time, may be denied use of the CM Media Center equipment and/or equipment use policies, improper conduct or behavior which is otherwise hazardous or disturbing to others occurs. In order for student to continue to benefit from using the CM equipment we ask student to return the equipment in the same condition as received.
        • LIABILITIES:  User/students are liable for lost or damaged equipment. Failure to pay for repair or replacement of lost or damaged equipment in an expeditious manner can result in legal action, failing the class and, in extreme cases, expulsion from class, withholding of degree transcripts not tendered, and a hold placed on your account what will prevent you from registering until restitution is made.
      • Equipment Checkin and Checkout
        • The equipment will be release on a first come first served basis.
        • Student(s) checking out CM Media Center equipment must inspect the equipment together with a Media Center staff member to verify that the equipment is operational and not on the Equipment Use Agreement form, any damage that the equipment has already sustained.
        • The borrower and the staff member will then sign the Agreement Form for mutual agreement of the condition of the equipment. Should, for any reason, the student(s) take the equipment from the Media Center checkout area without verifying the operation of the equipment, they will be held wholly responsible for any damage and operational defects to the equipment.
        • Check-In – equipment must be returned no later than15 minutes before the Creative Media Center Closes (Equipment Cage), Monday through Friday. Equipment must be returned to an CM Media Center Staff.
        • Standard checkouts are for a period of 1 day. If you check out a piece of equipment on Monday afternoon, it must be returned on Monday afternoon, Tuesday checkouts must be returned Tuesday afternoon, etc.
        • Check-In / Check-Out Procedures
          • EQUIPMENT TEST / PICK UP (Check-Out) – Arrive 10-15 minutes early to pick up equipment
          • Follow the same building check in procedures. See above.
          • TEST the equipment and at the very least, put a battery in the camera to make sure you have a full charge.
          • Make sure you have everything before you sign the Equipment Use Agreement form.
          • Take inventory before you leave the Media Center.
          • EQUIPMENT RETURN (Check-In)
            • The Media Center will check the equipment and take inventory.
            • Report any faulty or damaged equipment.
            • Expect this process to take 15-20 minutes.
            • Remember Media Center hours.

 


Safety Principles of the ACMWO Equipment

  • NEVER LEAVE EQUIPMENT UNATTENDED. Camera and other video equipment are prime targets for theft.
  • NEVER USE THE EQUIPMENT IN “RISKY” ENVIRONMENTS. “Risky” locations are defined as, but not limited to any time of airborne devices or locations including airplanes, helicopters, skateboards, motorcycles, roller blades, etc. Final determination of “Risky” environments shall be the sole discretion of the CM Director.
  • ONLY CLEAN THE LENS AND VIEWFINDER WITH THE SUPPLIED CLOTH AND SOLUTION. There is a high probability of scratching and permanently damaging the lens without the proper cleaning materials.
  • The viewfinder lens has a special coating on the top of it. Use only the lens cloth and the lens solution provided. If you cannot get the lens clean, the media center staff will clean the lens for you.
  • NEVER AIM THE CAMERA’S VIEWFINDER, LCD SCREEN OR LENS DIRECTLY AT A STRONG LIGHT SOURCE OR LASER. This includes the sun, the reflection from the sun off an object, a strong lamp, or other lighting element(s).
  • NEVER POINT A LASER INTO THE LENS OR POINT THE LENS INTO DIRECT SUNLIGHT! This will damage the SENSOR CHIP.
  • NEVER PLACE THE CAMERA NEAR A MAGNETIC FIELD. The magnetic field will erase your media and damage the camera.
  • ALWAYS PUT MISC. EQUIPMENT SUCH AS LENS CAPS, STRAPS, ETC IN THE CAMERA BAG. It is too easy to lose or forget such items.
  • NEVER STORE CAMERA IN THE CASE WITH THE BATTERY AND CARDS INSERTED! Battery will lose its charge and shorten its usable life! The card can become corrupted.
  • NEVER FORCE ANYTHING. If something you are attempting to do requires any amount of excessive force, STOP and review your methods.
  • NEVER OVER TIGHTEN! This may cause the stripping of threads and/or encourage the use of excessive force that can damage the equipment.
  • NEVER LEAVE THE CAMERA EQUIPMENT EXPOSED TO ANY HEAT SOURCE! (E.g. – in the trunk of a vehicle) Electronic equipment is very sensitive to heat.
  • NEVER TAKE ACM MEDIA CENTER EQUIPMENT OFF OF CAMPUS!

 


Borrowers Responsibility

  • As the borrower of the equipment, you are solely responsible for the equipment while it is checked out.
  • Do NOT leave the equipment unattended.
  • Do NOT loan the equipment to any other individual, regardless of his or her affiliation with the University of Hawaii West ‘Oahu
  • Do NOT Tamper with the equipment hardware or software.
  • Treat the equipment accessories with the same care and attention as the equipment.
  • Report IMMEDIATELY any loss, damage, or malfunction of the equipment to the ACMWO Staff.
  • Return the equipment, in the SAME condition as when it was checked out, in person to the Creative Media Lab Manager and/or directly to a Creative Media Staff Member.
  • The University of Hawaii West ‘Oahu is not responsible for any files, personal information, or passwords that are left on the equipment.
  • All data that was accessed or stored on the equipment will be erased once the equipment is returned to the Creative Media Lab.
  • Damaged or lost items will be charged to the borrower.